ALGSK 2017

Today 2017.10.23
D-10
The 5th Meeting of the Asian Leksell Gamma Knife Society in conjunction with the 16th Annual Meeting of the Korean Gamma Knife Radiosurgery Society
Nov. 2(thu)-4(Sat), 2017 Lotte City Hotel Jeju, Jeju Island, Korea
Scientific Program

Guidelines

Scientific Program > Guidelines

Duration of Presentation

  • 1Allotted time
    Category Session Presentation Time
    Invited Paper Special Lecture 25 minutes speech & 5 minutes Q&A
    Breakfast Session 15 minutes speech & 5 minutes Q&A
    Luncheon Seminar
    Keynote @ General Session
    Lecture of TAKAKURA Awardee 20 minutes speech
    Cultural Talk 40 minutes speech
    Free Paper General Session 7 minutes speech & 3 minutes Q&A
  • 2Overrun presentation will not be allowed. Chairpersons have a right to curtail presentation time in case of overrun.
  • 3Presentation should be made in English (no interpretation provided).

Prepare your Presentation File(s)

  • 1Prepared your presentation file(s) in MS Power Point (MS Office 2010 or 2013).
  • 2Bring your PPT file(s) on a USB memory stick. Please make sure that the file(s) is/are copied correctly onto the USB memory stick.
  • 3If you use fonts other than standard Microsoft Office fonts, please bring the font file itself with your presentation file(s).
  • 4Presentation monitor aspect ratio is 4:3.

Preview Room

Location Ruby Room (4F), Lotte City Hotel Jeju
Ruby Room Map
Operating Hours
  • November 2 (Thu) 11:00 ~ 17:00
  • November 3 (Fri) 07:00 ~ 17:00
  • November 4 (Sat) 07:00 ~ 12:00
Remarks
  • You should visit the Preview Room to check and up-load your presentation file(s) at least 3 hours before your session starts to ensure your presentation file(s) appear(s) properly. A technician will be ready to assist you with checking and up-loading the file.
  • In case of combining video files with the MS Office Power Point, we kindly recommend to check your presentation file at least 5 hours before your presentation.
  • For those who have presentations in the morning session, please visit the Preview Room at least 1 hour before the session begins.
  • All presentations will be stored on a network server, and will be accessible from the PC in each session room where the presentation will be held.
  • Our staff at the Preview Room will help you to upload your file.

Audio Visual Equipment in the Session Room

  • 1All presenters should use only venue facilities. Each session room will be equipped with the following;
    • - Laptop (operated by a technician at the control desk) running MS-Office PowerPoint 2010 or 2013 operated in Windows 7, equipped with compact disk reader (CD & DVD) and USB drive
    • - A smart pointer, a mouse and a LCD monitor on the podium and a timer monitor under the front of the podium.
    • - One beam projector (RGB port)
    • - One main screen
  • 2To avoid frequently occurring technical problems during the presentation, all presenters are asked to use only IBM compatible PCs and the single LCD projector preset in the session room for all presentations during the session.
  • 3Presenters are requested not to use their own laptop computer in order to ensure the smooth operations of the session.
  • 4Presenters must upload their presentation file(s) at the Preview Room in advance.

Equipment on the Podium

Podium Setting
odium Setting
Smart Pointer
Smart Pointer
  • 1The SEATS for speakers will be reserved on the Left in the FRONT ROW facing the podium and it will be marked as “NEXT SPEAKER”. Please sit and stand-by on the “NEXT SPEAKER” seats and step on the stage at your turn.
  • 2Before reaching the podium, you will be introduced by the chairperson(s).
  • 3Upon reaching the podium, lights will be dimmed and your first slide will be projected onto the screen.
  • 4The timer will be set as your allotted presentation time.
  • 5You can operate the screen by clicking the mouse to go to the next slide when you need to.
  • 6Smart Pointer
    • @ Crystal Ballroom 1: Smart pointer is available for you to go back and forth in your slides at.
    • @ Crystal Ballroom 2&3: Cue Right is available for you to go back (Red Arrow) and forth (Green Arrow) in your slides at.
  • 7The timer monitor will be founded under front of the podium.

Overview

  • 1 There will be no verbal presentations for the posters (exhibition only).
  • 2 All posters will stay and be displayed all days long during the conference.
  • 3 Posters left behind the demounting time will be discarded without notice.

Exhibit, Mounting and Demounting Schedule

  • 1 Location: Crystal Ballroom Foyer (4F), Lotte City Hotel Jeju
  • 2 Schedule
    Exhibition Mounting Demounting
    Nov. 3 (Fri) 08:00 ~ 18:00
    Nov. 4 (Sat), 08:00 ~ 13:40
    Nov. 2 (Thu) 11:00 ~ 14:00 Nov. 4 (Sat), 13:30 ~ 18:00

Poster Preparation

  • 1 Recommended poster size is 900 mm (w) x 1,200 mm (h).
  • 2 The board number will be posted in the upper left along with the abstract number on the upper right on the board.
  • 3 Please check the assigned board number with your abstract number before mounting and ensure to mount at the right board.
  • 4 Poster should be prepared in English.
  • 5 There is no place to print out your poster at the venue, please print it yourself. It is recommended that poster to be prepared on one sheet.
  • 6 The text, illustrations, etc. should be bold enough to be read from a distance of two meters.
  • 7 Please be sure to include the below information in large letters centered at the top of your poster.
    • · Title
    • · Authors’ Names
    • · Affiliation and Country
  • 8 DO NOT write or paint on the poster board. DO NOT use nails, push pins, screws or any tools that will puncture the board.

Help Desk

  • 1 During the mounting hours, a “Poster Help Desk” will be operated near the poster exhibit area.
  • 2 Materials for mounting will be prepared at the “Poster Help Desk”. However, it is encouraged to bring your own suppliers in case the provisions are not sufficiently available for all of presenters.

Poster Layout

Session Chairs Guidelines

The Session Chairs play a pivotal role in the smooth and timely management of scientific sessions (paper and symposia presentations) during the meeting.

Generally this assignment is a voluntary activity and as a token of our appreciation, you shall be receiving a certificate of contribution as the ‘Session Chair’.

Before Your Session

1Check the Program
You are kindly expected to check the ‘Daily program’ page to determine the number and order of the abstracts to be presented, the time allocated to each abstract, and if there are any supplementary abstracts assigned to the session you are chairing.
2Read the Presentation Guidelines
Please read the ‘Presentation Guidelines’ to avoid any communication gap.
3Study your Session
Kindly try to have an idea of all the presentations in the session that you are chairing. You can read the submitted abstracts on the ‘Daily program’ page by clicking the abstract number (eg. Free paper: A-001, Invited Paper: IA-001). Please prepare for meaningful discussions, such as by bringing up questions designed to facilitate discussions in the event that no questions asked (within the allotted time).
4Arrive Early
If possible, arrive at the meeting room about 15 minutes prior to the start of the session and familiarize yourself with A-V equipment and printed materials. Printed abstracts for your session will be prepared on the session chairs’ desk. If you are chairing the Invited Session, printed CVs for the speakers will be ready with their abstracts. If you encounter problems, immediately alert the Staff in your session room.

During Your Session

1Introductions
Briefly, introduce yourself and welcome the participants to your session. Announce that you shall be chairing the session. Remind and request to the speakers and the audience to adhere to the guidelines. There is no need to explain these guidelines in detail since they are already given to them.
2Start on Time & Introduce Presenter
A timer-monitor will be provided in each room. Start the session on time and introduce each presenter before each presentation. Alternatively, if you prefer you may introduce them all at the start and let them come to the podium in turn.
3Allotted Times

The normal allotted time for free papers is 7 minutes followed by 3 minutes of brief question & answer session. The total time is 10 minutes maximum for each presentation. Please be aware of the different times allocated for each and set the timer as follows:

Category Session Presentation Time
Invited Paper Special Lecture 25 minutes speech & 5 minutes Q&A
Breakfast Session 15 minutes speech & 5 minutes Q&A
Luncheon Seminar
Keynote @ General Session
Lecture of TAKAKURA Awardee 20 minutes speech
Cultural Talk 40 minutes speech
Free Paper General Session 7 minutes speech & 3 minutes Q&A
4Timing Speakers

Speakers must be asked to stop when their allotted time is up in a courteous but firm manner. Keep in mind that the session must end on time, and that the last speaker has just as much right to an audience as does the first speaker.

NOTE
Any time used by speakers and/or technicians to set up laptops or any other equipment is deducted from the speaker's total time allotment. Time the speaker from the moment he or she comes to the front, not when he or she begins speaking.
5Absent Speakers
When a speaker fail to appear, please call one of co-authors of the abstracts in order. If none of co-authors are in attendance, please move to the next presentation. At the end of the session, call again for the missed abstract, if time allows.
6Session Wrap-up
At the end of the whole session, convey acknowledgments on your personal behalf and on behalf of the committee members to the presenters and the audience.
7Session Problem
If any problems arise that you are unable to handle while continuing to chair the session, please alert the problem to the Staff in your session room.
[ALGKS 2017 Secretariat] c/o The Plan Co.
3F, Jung E&C Bldg., 31-5 Seocho-daero 58-gil
Seocho-gu, Seoul 06632, Korea
제5차 아시아렉셀감마나이프학회 학술대회 조직위원회
고유번호: 134-82-79674
대표자: 김무성
소재지: 부산광역시 부산진구 복지로 75, 인제대학교 부산백병원 1071호
연락처: 02-538-2042~3